Job Description
Job Title: Office Administrative Assistant
Job Overview:We are seeking a detail-oriented Office Administrative Assistant to support fleet management operations by processing invoices, resolving billing discrepancies, and handling vendor communications. This temporary contract position offers a hybrid work schedule after training, providing an opportunity to gain experience in a structured and collaborative environment.
Compensation:Work Schedule:- Monday to Friday, 9:00 AM – 5:00 PM
- Hybrid schedule: 3 days onsite, 2 days remote after training
Key Responsibilities of the Office Administrative Assistant:- Process fleet management maintenance vendor invoices, including upfit and rental invoices, ensuring timely payment.
- Resolve rejected National Account invoices by updating purchase orders or returning them to vendors with clear explanations.
- Respond to maintenance vendor inquiries via the CMS phone system.
- Work with the Technical Call Center to reconcile discrepancies between approved purchase orders and vendor invoices.
- Communicate with non-National Account vendors to address invoice issues.
- Answer phone inquiries from Intellipay vendors regarding the Supplier Site.
- Gather necessary information to activate new vendors in the Supplier Site for Intellipay.
- Maintain clear and professional communication with the Team Leader and Management regarding job assignments.
- Perform additional administrative tasks and special projects as assigned.
Qualifications and Skills for the Office Administrative Assistant:- Familiarity with Intellifleet, Infinium, and CMS phone systems.
- Basic understanding of accounting principles.
- Associate’s degree preferred but not required.
Why Join Us?This role offers an excellent opportunity to gain hands-on experience in fleet management operations and invoice processing within a supportive work environment. With a structured hybrid work schedule, competitive compensation, and exposure to key financial systems, you’ll develop valuable administrative and accounting skills. If you’re looking for a role that provides stability, professional growth, and the ability to contribute to a well-organized team, we encourage you to apply!
About Us:Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.
Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.
#LI-PSG
#LI-BA1
#LI-Hybrid
Job Tags
Contract work, Remote job, Monday to Friday,